Archon 28 Guidelines for Artists

September 30-October 3, 2004

Gateway Convention Center

 

Contact:            Susan Bolhafner            3523 Sidney Street                artshow@archonstl.org

St. Louis MO 63104                        314-865-1834

           

 

Fees:

Panel: $15 full, $7.50 half                      Table: $15 full, $7.50 half       Print shop: $7 per artist

 

Juvenile/Junior: no charge (1/2 table or panel, maximum)

 

Floor Space: Same fee for a full table or all panels that can be fit into the floor space desired [table or panel depends on if you want space in the center of the floor (panel) or against the wall (table).] A detailed description follows below.

 

Reservation Fees:

Payment must be received by September 1st. Make check or money order payable to ARCHON, and send to: Susan Bolhafner, 3523 Sidney Street, St. Louis MO 63104.

 

Refunds and Cancellations:

       Cancellations must be received by NOON on Friday of the Convention, and will entitle you to a refund or credit for next year's show.

       No shows and failure to cancel by deadline will forfeit refund or credit.

 

Commission: Archon will take 10% commission from all artwork sold, including Junior/Juvenile sales

 

Sizes:

       Panels are approximately 4' wide by 7' tall, framed peg board.

       Tables are 6 feet by 30 inches.

       No more than a combined total of 3 panels and tables will be sold to each artist or agent.

       Attending artists may purchase additional panels at the discretion of the Art Show Staff.

       Floor space: An artist may elect to purchase space equal to the cost of the table (minimum of 1) or panels (minimum of 4) that are being replaced in order to display artwork such as free standing sculpture, personal art panels, bins etc.

 

Re-Sale Artwork:

What is it? This is artwork purchased by an individual at a previous convention but who would now like to sell it to someone else.

       Re-sale art is for direct sale only. There is no bidding on this art.

       Fees: Panel or table fees are the same as the regular art show, and the 10% commission rate applies.

 

Types of Art:

       All art submitted must be of a science fiction, fantasy, fannish or humorous nature

       All art must be original or prints of your own original. Original does not include mold (greenware) ceramics, purchased kits or purchased patterns. (Limited exceptions may be made to this rule, but call or write to ask first.)

       Computer Generated Art: See print shop guidelines.

       The art show staff reserves the right to refuse art that does not all into these categories.

       The art show staff reserves the right to refuse art that does not live up to the standards we would like to encourage at Archon.

 

**New Exhibitors and Veteran Artists: Please Note!

       Minimum bid: The lowest price you are willing to sell the item for

       Direct Sales: The selling price you will accept without the item being submitted to auction. This price can only be offered by an initial bidder who does not want to lose the piece due to a higher bid before or during the auction.

       Prices: There will be no reduction of prices after the auction.

       Bid sheet: A small, 2 part carbon-less form on which potential buyers fill in their bids. Also used a buyer's receipt. Use one bid sheet per item entered (except for print shop), do not separate, and attach each to your artwork. When sending or setting up art, please remember in your format that the bid sheets may overlap your mats and damage them when written on.

       Control sheet: 8 1/2 x 11, 2-part carbon-less form on which the artist lists the items submitted to the art show. Also used as artist's receipt.

       Attending artists: To help a smooth running of our operations, artists attending the convention may sit outside the art show and personalize purchased pieces. We will be happy to generate a notice that you are available for that service.

       Net sales checks will be issued within 4 to 6 weeks after the convention. No checks will be issued at the convention.

 

Juvenile & Junior Art: The art show will have a section reserved for Juvenile and Junior Art.

       Archon considers Juvenile & Junior art to be that of a science fiction, fantasy, fannish or humorous nature, created by an artist under 13 years old (Juvenile) or between 13 & 17 years old (Junior).

       Fee: J/J artists are limited to 1/2 panel or 1/2 table per artist: This space is free.

       The 10% commission rate applies to any sales of J/J artwork.

       Persons 17 and under may put art in the main art show, but will then have to pay full price for space and must have adult-quality work.

 

Prints and Computer Generated Art

       A print shall be any copy of an original work, the copies having been reproduced by mechanical means, such as: photo offset, commercial printing, photographic reproduction, or copying machine.

       Hand colored prints are considered to be original works of art and may, at the artist's or agent's discretion, be displayed in the art show or the print shop, following the guidelines below.

       Artists/agents may register as many pieces of work, and as many copies of each piece, as they wish.

       Fee: $7 per artist entered

       Commission: 10% will be charged on total print shop sales.

       Each print must have the artist's signature, the print number, the number of prints per run, the run number (if more than one) and the date of the work in a visible area on the print.

       The price of the print may be affixed to the front or the back.

       To be included in the print shop, the artist or agent must be attending the convention. We cannot accept prints for the print shop by mail, as we have no place for high volume storage.

       Inventory will be checked at registration.

       Prints may not be removed from the print shop during the show unless being purchased or withdrawn from display.

       Multiple artists may be placed in the print shop bins.

       If you wish to hang prints in the art show:

a. Prints must be numbered and not part of an open-ended run;

b. You may hang only one copy of each print;

c. You may put a print in the Print Shop OR the Art show, but not both.

 

Auction:

       There will be 4 bids to auction. The only exception will be Art Show Award winners. They will be

included in the auction regardless of the number of bids received.

       Items not sold at auction will be offered for sale on Sunday for the direct sale price if it has received no bids prior to the auction.

       If an item receives one to four bids, then the high bidder (after close on Saturday) will get the item at that price.

       After the art show closing, but before the auction, the art show staff will mark each bid sheet accordingly.

       One bid (at least) sells the piece.

 

Mail-In Art:

       All mailed-in art must be insured

       All mailed in art must have adequate return postage and insurance included in shipment

       All mailed-in art must include a UPS or U.S. Postal Service return shipment address label.

       All mailed-in art must have completely filled out control AND bid sheets. If your paperwork is not complete, YOUR ART WILL NOT HANG! No exceptions!

       Mailed-in art should be mailed to: Archon Art Show, Susan Bolhafner, 3523 Sidney Street, St. Louis MO 63104.

       No mail-in art will be accepted after September 24, 2004 without calling me first!

       We will make every effort to return your art within two weeks of the convention.