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Last update: Tue, 27 Jan 2004 by Rich Zellich

ART SHOW HOURS FOR 2002

INFORMATION FOR VOLUNTEERS

VOLUNTEERS

THANK YOU so much for volunteering to help!

Archon is run entirely by volunteers (meaning that none of us are paid for doing any of this!) so offering some of your time during the convention weekend is never un- or under- appreciated!

The Art Show staff will be at the Convention Center:

Thursday Set-Up	7:00 PM - 11:00 PM
Friday Artist Check-In	Noon - 8:00 PM
Friday - Show Opens	Noon - 9:00 PM (Tentative Reception 8:00 - 9:00 PM)
Saturday	10:00 AM - 4:30 PM
Auction	5:00 PM - End of Auction + 1 hour
Sunday	10:00 AM - Noon
Sunday Artist Check-Out	Noon - 3:00 PM

Please look the information and hours enclosed and decide what you would like to do and when. Among the areas we'll need help in are (this is not the definitive list):

• Set-up
• Coat/bag check
• "Cashiering"
• Breaks
• Auction
• Go-fering
• Artist Chek-out

There will be a pizza party Thursday night for the volunteers helping set-up this gig. Volunteers who work more than six hours (total anywhere during the convention) qualify for special benefits.

Again, thank you for volunteering to help. I look forward to working with you.

RULES FOR BIDDERS/BUYERS

*** CAUTION ***
THIS ART SHOW MAY CONTAIN
ADULT ARTWORK
PARENTAL DISCRETION IS ADVISED

ART SHOW RULES FOR
BIDDING ON/BUYING ARTWORK

1. You may buy any artwork for the direct sale price as long as it does NOT have a bid written on the bid tag already.

2. You may bid on a piece of art by PRINTING your name and the DOLLAR amount you wish to pay on the bid tag (minimum bid amount or higher).

3. Once a piece receives a bid, you can only bid on the piece. To do so, write your higher bid on the bid sheet (after 4 bids, it goes to auction, but keep writing them in til close of bids).

4. The highest bid gets the artwork. If you are not out-bid, you buy the item for your last bid (written on the bid sheet or verbal at the auction).

5. There must be AT LEAST 4 BIDS on a piece of art for it to go to auction.

6. If the art has only a minimum bid amount with no direct sale amount--the item can only be bought by bidding on it.

7. NFS means the artwork is not for sale.

8. Re-Sale Art is for direct sale only, no bidding.

9. If you are the last bidder on an item at the close of bidding Saturday afternoon and it is not going to auction, it is yours for that bid.

10. If you are the last bidder on an item at the close of bidding Saturday afternoon and it is going to auction, it is yours if no one bids against your bid at the auction.

11. When you win your bid on an item, you can pay for it at the auction or BEFORE 12:00 PM (NOON) SUNDAY. ALL artwork must be paid for by 12:00 PM Sunday so that artists may leave with their work or their money.

12. All bidding ends on Saturday. Art sales on Sunday are for the direct sale price only.

LETTER TO THE ARTISTS

Last year's attendance was approximately 2,200, with almost 100 artists displaying their art, and over $10,000.00 in gross sales. The diversity of styles, materials, and imagination was truly impressive.

Art programming is popular at the convention and if you would care to join in any discussion panels, demonstrations, etc., or have any ideas, please let me know.

I am also looking for a few volunteers to help, starting Thursday night at 7:00 PM to Sunday afternoon closing. If interested, PLEASE let me know.

I hope you will be able to attend the convention. If you could take the time to let me know your requirements as soon as possible, I would greatly appreciate it.

If you have any questions, please feel free to contact me.

Sincerely,

Susan Bolhafner
Archon Art Show Director
3523 Sidney
St. Louis, MO 63104
(314) 865-1834 - Leave a message on the machine - I WILL get back to you.

RULES FOR ARTISTS WISHING TO ENTER THE ART SHOW

Thank you for your interest in the Archon Art Show. Following is a list of rules and guidelines you should follow when mailing or bringing artwork to the convention:

COSTS:

• Panel - $12 full, $6 half panel
• Table - $12 full, $6 half table
• Print Shop - $6 per artist
• Junior & Juvenile - FREE (maximum of half panel/table)
• Floor space - same cost for a full table or all panels that could be fit into the floor space desired [table or panel depends on if you want space in center of floor (panel) or next to wall (table)]. A more detailed description follows below.

• Panels are 4' wide and 7' tall
• Tables are 6' X 30" (six feet long by thirty inches wide)
• No more than a combined total of three (3) panels and tables will be sold to each artist or agent. Additional panels and tables may be purchased by attending artists at the discretion of the Art Show staff.

PAYMENT:

• Payment must be received by August 25th. Make check or money order payable to ARCHON and send to Susan Bolhafner, 3523 Sidney Street, St. Louis, MO 63104.
• All paperwork (Control Sheets, Bid Sheets, etc.) will be sent at the end of August. When sending payment, please include the number of bid sheets and control sheets that you will need. There is no limit to the number of pieces that you may enter in the show other than the limit of your space.
• Artists entering small 3-dimensional pieces of art should have a case to hold the items. If you do not have a case, we do have two cases available at the table prices quoted above. If you do not wish to have your items inside locked cases, we cannot be held responsible for theft.

COMMISSION: The Art Show will take a 10% commission from all artwork sold, including Junior/Juvenile sales.

TYPES of ART:

• All art submitted should be of a science fiction, fantasy, fannish or humorous nature.
• All art must be original or prints of your own original. Original does not mean mold (greenware) ceramics or purchased kits. (Limited exceptions may be made to this rule, but write or call and ask first.)
• Computer Generated Art: See print shop guidelines.
• The Art Show staff reserves the right to refuse art that does not fall into these categories.
• The Art Show staff reserves the right to refuse art that does not live up to the standards that we would like to see at Archon.

RE-SALE ARTWORK

• WHAT IS RE-SALE ART? This is artwork that has been bought previously by an individual who, for various reasons (art collection is too large, their taste in artwork has changed, etc.), now wishes to re-sell them.
• Re-sale art is for direct sale only. There is no bidding on this art.
• COST: Panels or tables costs are the same as the regular Art Show, and the 10% commission applies.

JUVENILE / JUNIOR ART: The Art Show will have a section reserved for Junior/Juvenile art.

• WHAT IS JUVENILE/JUNIOR ART? Archon considers Juvenile/Junior art to be of science fiction, fantasy, fannish or humorous nature, created by an artist under 13 years old (Junior) or between 13-17 years old (Juvenile).
• COST: Juvenile/Junior artists are limited to one half panel or one-half table: This space is free.
• Persons 17 and under may put art in the main Art Show, but will then pay full price for space and must have adult-quality art work.
• The 10% commission applies to any sales of Juvenile/Junior artwork

PRINT SHOP

• WHAT DOES ARCHON CONSIDER A PRINT? A print shall be any copy of an original work, the copies having been reproduced by mechanical means, such as: photo offset, commercial printing, photographic reproduction, or a copying machine.
• Hand-colored prints are considered to be original works of art and may, at the artist's or agent's discretion, be displayed in the Art Show or the print shop, following the guidelines given below.
• COST: $6.00 per artist entered.
• Artists/agents may register as many pieces of work, and as many copies of each piece, as they wish.
• A commission of 10% will be charged on total print shop sales.
• IF YOU WANT TO HANG PRINTS IN THE ART SHOW, please follow the following guidelines:

  a. Prints must not be an open-ended run, they must be numbered;

  b. You may only hang one copy of each print;

  c. You may put a print in the Print Shop OR in the Art Show, but not both.

• To display prints for sale in the print shop, the artist/agent (an agent shall be a person or firm which has written permission, signed by the person or firm being represented, to transact business) must be attending the convention. We cannot accept prints for the print shop by mail, as we have no place for high-volume storage.
• Inventory will be checked at registration. Prints may not be removed from the table during the show unless being purchased or withdrawn from display.
• Each print offered for sale must have the price of the piece affixed on the back and must have the artist's signature, the print number, the number of prints per run, the run number (if more than one), and the date of the work in a visible area on the print.

AUCTION:

• THERE WILL BE 4 BIDS TO AUCTION. The only exceptions will be the winners of the Art Show awards.
• Items not sold at auction will be offered for sale on Sunday for the direct sale price if they received no bids prior to the auction. If an item received only one to four bids, then the high bidder (after Saturday night Art Show close) will get the piece at that price. After Art Show closing Saturday evening, the Art Show staff will mark each bid sheet accordingly. Remember the following price definitions:

  - Minimum Bid: The lowest price you are willing to sell the item for.

  - Direct Sales: The selling price you will accept without the item being submitted to auction. This price can only be offered by an initial bidder who does not want to lose the piece due to a higher bid in auction.

• ** One bid (at least) sells the piece. **
• * All art will be available at direct sale price on Sunday unless otherwise marked.
• Prices: There will be no reduction of prices after the auction.
• Bid sheet: A small, 2 part carbon-less form on which potential buyers fill in their bids. Also used as a buyer's receipt. Use one bid sheet per item entered (except for print shop), do not separate, and attach each to your artwork.
• When sending or setting up art, please remember in your format that the bid sheets may overlap your mats and damage them when written on.
• Control sheet: 8 1/2" x 11" 2-part carbon-less form on which the artist lists the items submitted to the art show. Also used as the artist's receipt.
• Attending artists: To help a smooth running of our operations, artiss attending the convention may sit outside the art show and personalize purchased pieces. We will be happy to generate a notice that you are available for that service.
• Net sales checks will be issued within 4 to 6 weeks after the convention. No checks will be issued at the convention.

Prints and Computer Generated Art:

A print shall be any copy of an original work, the copies having been reporduced by mechanical means, such as: photo offset, commercial printing, photographic reporduction, or copying machine.

Hand colored prints are considered to be original works of art and may, at the artist's or agent's discretion, be displayed in the art show or the print shop, following the guidelines below.

Artists/Agents may register as many pieces of work, and as many copies of each piece, as they wish.

Fee: $6 per artist entered.

Commission: 10% will be charged on total print shop sales.

Each print mush have the artist's signature, the print number, the number of prints per run, the run number (if more than one), and the date of the work in a visible area on the print.

The price of the print may be affixed to the front or the back.

To be included in the print shop, the artist or agent must be attending the convention. We cannot accept prints for the print shop by mail, as we have no place for high volume storage.

Inventory will be checked at registration.

Prints may not be removed from the print shop during the show unless being purchased or withdrawn from display.

Multiple artists may be placed in the print shop bins.

If you wish to hang prints in the art show:

a. Prints must be numbered and not part of an open-ended run;

b. You may hang only one copy of each print;

c. You may put a print in the Print Shop OR the Art Show, but not both.

HOW SHOULD I GET MY ART TO THE ARCHON ART SHOW? The Archon Art Show strongly encourages you to come to the Con! By joining us, you can hang your own work so it's placed on the panel to its best advantage. The Convention is also a great way to meet others interested in Science Fiction and Fantasy, as well as see what other artists and artisans are doing. We always encourage artists and artisans to host panel discussions of their works and techniques (more on that later). But if you can't join us ...

MAIL-IN ART:

• All mailed-in art must be insured.
• All mailed-in art must have adequate return postage and insurance included in shipment.
• All mailed-in art must include a UPS or U.S. Postal Service return shipment address label.
• All mailed-in art must have completely filled out control AND bid sheets. If your paperwork is not complete, YOUR ART WILL NOT BE HUNG! No exceptions!
• MAIL-IN artwork should be mailed to: Archon Art Show Director, Susan Bolhafner, 3523 Sidney, St. Louis, MO 63104.
• No mail-in art accepted after September 25th without calling me first at (314) 865-1834.

Display space is a first-come, first-served basis. We ask that if you are attending the convention, please hang your own art. Friday is extremely hectic and, if you do not hang it yourself, your work may not be hung until Saturday. All art must be picked up by 3:00 PM on Sunday or it becomes the property of the convention (except, of course, mail-in art).

The Art Show staff will be at the Convention Center:

Thursday Set-Up	7:00 PM - 11:00 PM
Friday Artist Check-In	Noon - 8:00 PM
Friday - Show Opens	Noon - 9:00 PM (Tentative Reception 8:00 - 9:00 PM)
Saturday	10:00 AM - 4:30 PM
Auction	5:00 PM - End of Auction + 1 hour
Sunday	10:00 AM - Noon
Sunday Artist Check-Out	Noon - 3:00 PM

FLOOR SPACE FOR DISPLAYING IN THE ART SHOW

• WHAT DOES ARCHON CONSIDER "FLOOR SPACE?" For the purposes of displaying artwork that will not be placed on a table(s), in case(s), or hung on an Art Show panel(s), such as free standing sculpture, personal art panels, etc., an artist may elect to purchase space equal to the cost of the table (minimum of 1) or panels (minimum of 4) that art is replacing.
• WHOA. WHAT DOES THAT MEAN? Panels are in sets of two, hinged together, with two sides each, and take up approximately 6'x6' of floor space. Since $12 x 2 x 2 = $48, ($12 is the cost of one whole panel multiplied by two whole panels multiplied by two sides.), the cost of replacing the panels with floor space only will be $48. Likewise with replacing a table with floor space.
• BUT I ONLY HAVE A PRINT BIN. HOW MUCH SPACE CAN THAT POSSIBLY TAKE? The Art Show Staff is armed with measuring tapes. Since a table measures 6 feet x 30 inches, your print bin will be charged by its size, depending on whether it takes up a fraction of a table size, an entire table size, or more. (Hint: measure your bin.)
• IF I BUY FLOOR SPACE AT THE TABLE RATE, WHERE WILL MY ART BE? IF I BUY FLOOR SPACE AT THE PANEL RATE, WILL I BE UP FRONT? Generally speaking, the tables are around the room on three sides, and the panels are in the middle. Your floor space may be in the front, in the middle or in the back of the Art Show, depending on the number of other artists' requests we receive, as well as the actual size and shape of your artwork and/or equipment.

The Art Show Staff apologizes if this inconveniences you in any way, or makes you amend your plans. Unfortunately, we have a limited space which must be used to its best advantage using the tables and panels we have available. We will do our best to accommodate your needs, but cannot guarantee the space will be available as we get closer to the convention date, so our best advice to you is to BOOK EARLY!

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